UK Jobs

Accounting, HR

HR Assistant

London | £25-30K/year | Ref. VAC13942

An International IT/technology related company is currently recruiting an HR Assistant to assist the existing HR team in all areas of HR and reception cover. This is a busy and varied role with the main emphasis on recruitment administration, reception cover, payroll checking and supporting HR colleagues.


Job descriptions:

  • Registering of incoming CVs onto Excel, forwarding to recruiting division by email, liaison with managers/directors and agencies.
  • Arranging interviews, booking rooms, sending invitations, emailing building security to arrange building passes for interviewees.
  • Attend first part of the second interviews (and second part if needed) to cover HR paperwork (benefits, PPA, right to work checks etc).
  • Preparing offer and contract documentation.
  • Making up new employee folders, printing docs for welcome packs & assembling packs, arranging & sending invitations for induction.
  • Conduct Health and Safety induction sessions.
  • Liaison point for European recruitment including but not limited to; collating paperwork, checking detail, submission to Japan.
  • Contractors: Invoice checking; arranging contracts & monitoring return; scheduling for renewal reminders; assisting managers to produce accurate and detailed IAs.
  • Assist with requesting agreement for us to perform Cr and DBS checks; checks when submitted & Process invoices.
  • Updating of various spreadsheets such as Org Chart, Layout, Staff Details.
  • Quarterly (+ ad hoc) orders of business cards; Staff requests, Liaison with printers, orders, pricing, invoices etc.
  • Help with checking JDs, for accuracy and typos and follow-up of missing/outstanding JDs.
  • Help checking appraisals have been completed correctly and follow-up of outstanding appraisals.
  • Reception work to cover annual leave, sick absences etc.
  • GDPR compliance (new suppliers, employees and data deletion). Assisting with payroll verification. Arrange letters to staff/candidates requesting agreement for us to perform Cr and DBS checks; Oversee checks when submitted; Process invoices.
  • Attend grievance and disciplinary meetings as note-taker; Promotion of best practice. Issue of eye check vouchers.
  • Assign payroll number (alpha/numerical update); Add to relevant months payroll notes for: >start > pension AE > rise after trial > end of FTC > pension re-enrol if opts out; add to starters list & leavers list if on FTC;
  • Update recruitment starters checklist; Add to Staff Details spreadlist; Add to pension schedule; Add to bulk upload HR support for colleagues, covering absences etc.
  • Ad hoc tasks as detailed by line manager



  • Some understanding of HR Policies and previous HR experience is essential.
  • Good computer skills & knowledge of Office software
  • Reliable, flexible and co-operative
  • Trustworthy High understanding of the need for confidentiality
  • Polite, friendly and helpful, with a ‘can-do’ attitude Quick learner / able to work at fast pace
  • Attentive to detail and Multi-tasker
  • A good and polite communicator at all levels Professional and commercially aware
  • High standard of English



  • Salary – up to £30,000 per annum, depending on experience
  • Location – London
  • Benefits – competitive benefits (including travel expense)