South East England | £24-30K/Year | Ref. VAC-12292
The Trade Compliance Supervisor is required immediately for one of the world’s largest manufacturers and suppliers of industrial fire detection products.
Overall job objective
The role is for Trade Compliance, Contracts & Import/Export Documentation. The Trade Compliance Supervisor is responsible for developing and maintaining the contracts infrastructure to assist with the company’s continued growth. This role works with Sales, Operations and Administration Divisions of the company on Contracts. It is not only a Sales Contract management role.
Working Hours: Mon-Fri 8:30-17:00
Annual Leave Entitlement: 20 days + UK bank holidays
Other benefits: Pension
Essential Duties and Responsibilities:
- Create standard contract templates and customer/supplier communication. Work with the business to establish and document repeatable contract related responses. Prepare and format final contracts for signatures and distribution.
- Review customer/supplier contracts and NDA requests, identify non-standard terms and guide internal stakeholders on final negotiation and wording of contracts.
- Develop procedures and processes, document and communicate updates to the contract and approval processes, and terms and conditions.
- Create contract registry of all existing customer/supplier and partnership agreements, including Amendments, Addendums, and NDAs. Implement and manage systems that enable the efficient creation, negotiation, oversight, tracking and filing of the company’s contracts.
- Prepare Monthly reporting metrics to track contract activity.
- Assist to improve and develop efficient and repeatable contract administration practices.
- Monitor relevant data for customs and customs value declarations; and undertake review of customs value by working with Accounts and Supply Chain teams to ensure account reconciliation; accurate payment of import/export charges / checking tax assessments etc.
- Conduct regular spot checks to ensure accuracy and completeness of export/import documentation.
- Guide other internal stakeholders and communicate Export Control requirements to ensure awareness within the organisation.
- MIEx(Grad); MIEx(CPD); MIEx(BA) or a university degree with more than 5 years relevant experience in Contract Management, International Trade or Export Compliance.
- UK driving licence
- High degree of initiative, accuracy, efficiency, and attention to detail.
- Used to working as part of a team and with the ability to provide clear instruction to others where applicable
- Fully conversant with MS Office and Adobe Acrobat.
- SAP experience preferable
- Professional approach when dealing with internal and external customers, including clear and concise written and verbal communication skills.
- Confident in making recommendations for effective and efficient solutions.
- Maintain a positive attitude under stressful circumstances.
- Ability to be flexible and adapt to change in a complex global organization.
- Maintain confidentiality when dealing with internal and external information.
- Follow through on tasks and complete them in a timely manner.