UK Jobs

Administration, PA, Secretarial

Personal Assistant to Directors, London

London | £28K/Year | Ref. VAC-13110

London’s primary healthcare service provider is looking to recruit a Company Secretarial Assistant & Personal Assistant to Directors.

Working Hours: 5 days a week including 2 Saturdays a month
40 hour per week (9:00/10:00 – 18:00/19:00)

Report to: Chief Executive Officer

Main duties and responsibilities:
Company Secretarial Assistant
 convincing and servicing annual general Meetings/meetings (producing agendas, taking minutes, conveying decisions etc)
 providing support to committees and working parties such as the Directors
 implementing procedural/administrative systems
 handling correspondence before and after meetings
 ensuring politics are kept current, are approved, and that company members are aware of their implications
 collecting and providing legal/financial information during and outside of meetings
Personal Assistant (PA) to Board of Directors
 answering telephone calls and taking messages
 maintaining diaries and arranging appointments
 typing/word processing, filing and managing databases
 organizing meetings
 using a variety of software packages
 booking transport and accommodation
 implementing and maintaining procedures/administrative systems
 liaising with staff, suppliers and clients
 preparing letters, presentations and reports
 coordinating mail –shots and similar publicity tasks
 assisting in Directors’ clinical practice and medical administrative works

Annual Holiday Entitlement: 24 days + UK bank holidays
Other Benefits: Private Medical Insurance, Pension, Life Assurance, Health Screening