UK Jobs

Accounting, HREngineering, Manufacturing

Japanese speaking Finance Manager, Surrey

Surrey | £38-50K/Year | Ref. VAC-12437

World’s leading Fire Detection manufacturer in Surrey is immediately looking to recruit for the role of Japanese speaking Finance Manager.

Hours: either 8am~4pm or 9am ~5pm with 1 hour unpaid lunch

Salary range:  up to £50K dependant on experience and qualifications + bonus

Holiday: 28 days per annum inclusive of bank holidays, increasing by 1 day per completed year of employment up to a maximum of 33 days over 5 years.

Pension: Governed by auto-enrolment – company contribution equivalent to 5% of basic salary.

Duties and responsibilities:

General

 Planning and directing the development and implementation of goals, policies, priorities, and procedures relating to financial management, accounting, and/or payroll.

 Managing the company’s financial accounting, monitoring and reporting systems; supervising the maintenance of accurate sales ledger, purchase ledger and nominal ledger in accordance with UK accounting practice.

 Ensuring that statistical reports necessary for the company’s reporting needs are produced according to the appropriate timescales required by the company, Japan HQ and other related parties.

 Managing the company’s financial accounting, monitoring and reporting systems through developing financial management mechanisms that minimize financial risk.

 Directing the installation and maintenance of accounting records to show receipts and expenditures.

 Directing the maintenance of general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses, and insurance records.

 Ensuring that financial practices are in line with all statutory legislation and regulations.

 Maintaining the requisite records of imports and exports (including Intrastat). To be aware of legislation in force and pending, regarding taxation, vat, exports and imports which may affect the company’s accounting system and ensure that necessary action is taken so that the company’s accounting records comply with legal requirements.

 Ensuring that all monetary transactions, direct debits and standing orders are in accordance with legal contracts entered into by the company.

 Directing the installation and maintenance of new accounting, payroll, inventory, property, and other related procedures and controls.

 Acting as co-ordinator between different departmental managers to ensure that the month-end and year-end accounting and computer procedures are correctly carried out without a loss of information.

 Providing the management team with accurate financial information, management accounts and data analysis.

 Consulting with the Managing Director and maintain a system on forward foreign exchange contract and purchase of foreign exchange as required.

 Interpreting financial information and data, and analysing the on-going profitability of all ventures entered into by the company.

 Ensuring that strong financial controls and procedures are in place.

Budget planning

 Assisting the Managing Director in the annual budget planning and maintenance. Analysing financial performance against key business metrics and document pertinent financial highlights that will enable management to determine progress against budget.

Monthly management accounts

 Preparation of monthly management accounts.

 Produce the monthly financial report according to the appropriate timescales required by Japan HQ.

 Providing financial Key Performance Indicator (KPI) data.

Payroll

 Processing the monthly payroll (including bonus and commission) and submit the requisite PAYE real time information (RTI) to the HMRC for all employees, excluding Japanese staff salaries.

 Maintaining an efficient system of salary documentation for all employees.

Liaising with audit & external parties

 Coordinating preparation of external audit materials and external financial reporting.

 Liaising with auditors and any external accounting service agencies to ensure annual, as well as periodical monitoring is carried out.

 Developing external relationships with appropriate contacts, e.g. auditors, solicitors, external accounting service agencies, bankers and statutory organisations such as the HMRC.

 Representing the company to liaise with Japan HQ as well as other external financial parties and banks.

 Reviewing financial statements with management personnel.

Cash flow

 Preparing regularly a cash flow forecast and monthly budget of all accounts payable, and advise the Managing Director of any cash flow problem which may arise.

 Monitoring and interpreting cash flow and predicting future trends, analysing changes and advising accordingly. Identifying the potential for making financial savings.

System enhancement

 Establishing system controls for new financial systems and develop procedures to improve existing systems.

 Working closely with the dedicated IT staff as well as the Data Management team to ensure all financial data is secure.

 Acting as co-ordinator for the networked computerised Finance System Support; assisted by the dedicated IT staff and assist the managing director with strategic planning of computerised systems in order to maintain compliance.

Company pension & insurances

 Be responsible for the provision and administration of the company pension fund as well as the coordination of matters to relating to company insurances (including Death in Service).

Other

 Managing and developing a team of finance and accounts payable professionals.

 Ensuring that all personal involved in any of the above accounting operations are properly trained and supervised so that the day to day running of the finance and accounting functions within the company are carried out in an efficient and economical manner in accordance with all statutory legislation and regulations.

 Identifying, investigating and analysing potential improvement, as appropriate. Based on findings, make proposals for operational changes (such as policy, procedures, etc.)